The time of a phone being just a phone has long past and with devices out there like Apple’s Iphone or the Blackberry, you can now do almost everything on the move! With 100’s of thousands of apps out there, we thought that we’d compile a list of 10 very useful apps for small business!
A user-friendly task management and ‘to do’ list app that does exactly what it says on the tin. The user-interface is clean an intuitive and the latest version now supports synchronisation with Outlook, Mac, and Toodledo. The Biggest feature of this app is push notifications. Many to-do managers in the app store are missing this feature that is top of the shopping list for many shoppers of the App store. When making a new to-do, or editing an old one, there is the option of assigning alarms for when the item is due and/or before it’s due. These alarms come in the form of push notifications and/or email, giving you no excuse to forget your partner’s birthday!
2. EvernoteIf you love taking notes in all different forms and shapes and need a bit help with organizing and searching your notes then this is the App for you. The beauty of Evernote lies in its simple presentation and organization of notes, images, websites, text, video, etc. It makes great use of the iPhone’s location awareness, which means that you can actually organize your notes and synchronize it with the place where they were taken. One of the key features of Evernote is the capability to Auto-synchronize your notes to your Mac, PC, and Web. Another handy useful feature is its ability to make the text within snapshots searchable, which, coupled with the great use of the iPhone’s inbuilt voice recording, location awareness, and camera makes Evernote a fantastic App for the absent-minded!
3. Dropbox Have you ever wanted to be able to access all of your important documents and photos from your iPhone without the need of doing any synchronization? If the answer is a resounding ‘Yes!’ then definitely give this App a try. There are many sync and share apps out there, however, generally speaking Dropbox is a clear favourite by many of the users that we speak with. Apart from installing the Dropbox app on your iPhone, you need to also install the client app on your PC or MAC. Once that is done then all that you need to do is to drag and drop any document you wish into your Dropbox folder. It will then automatically synchronise your documents and make them available on your iPhone. No matter what format your document is in, Dropbox will be able to handle it with impressive speed. The beauty of Dropbox is the fact that it lets you view any document format (Excel, Word, pdf, PowerPoint, you name it!), so it also works as a great document viewer on your iPhone.
4. LogMeIn Ignition This App allows you to access PCs in the same way as on the LogMeIn website – but via your iPhone or iPad. If you want an easy and reliable way to remote control all of your computers then this deserves consideration. LogMeIn comes with an expensive price tag (£17.99) and you might be concerned as to how easy it will be to use with the small iPhone screen. After getting use to the zooming functions and the option of keeping the mouse in one place while moving the screen, it actually functions quite easily.
5. Keynote Remote With Keynote Remote, you can control your Keynote ’09 slide presentation on your Mac from your iPod touch or iPhone. It’s great because you are actually using your iPhone to view and control the slides; you no longer need to worry about line of sight to the laptop. It only works with WiFi and not Bluetooth and is very easy to setup. The only issue that we can find with this App is that since slides have to be downloaded to the iPhone, sometimes there is a bit of a wait involved, which is normally not an issue for a small presentation but can begin to drag if you are giving a longer presentations with a huge number of slides.
6. Document To Go Having looked at various reviews and recommendations, there are two names that keep popping up when it comes to MS office document, QuickOffice and Document To Go. There doesn’t seem to be clear winner here and we have read mixed feedback form both. We chose Document To Go quite simply because it came across to be more user-friendly and the fact that it uses the standard iPhone predictive keyboard tips the balance slightly. I have had a few stability issues with QuickOffice, for example when creating a new word document it crashes on me every time, but that could be due to the fact that I am using an older version which might not be compatible with OS4. Document To Go also lets you view PowerPoint presentations, which is not available on Quickoffice. However, QuickOffice states on their website that PowerPoint will be supported soon.
7. WorldCard Mobile If you need something to help with managing your business cards, definitely check out WorldCard Mobile. WorldCard Mobile is a business card scanner that will help to keep you organized and take care of all those loose annoying business cards! WorldCard Mobile uses OCR (Optical Character Recognition) technology to instantly transfer information from business cards to your iPhone contacts. The only drawback of OCR is the time it takes and the likelihood of errors. The alternative is Econtact Pro which is another popular business card reader. Econtact Pro is the only App in the store that doesn’t use OCR so it’s really accurate and takes much less time to scan. Hence, if you intend to scan business cards in volume then Econtact Pro might be the better choice for you. Be aware though of a small charge involved with every scan ($0.10 per card). This is due to the fact that cards are transcribed manually.
8. Flight Track Pro For those regular travellers amongst us this is a really handy App to own. Flight track Pro imports flight data automatically from any airline confirmation email and then sends you push alert with real-time changes to your flight. You can type in your flight number and departure date manually, or use the online TripIt service instead. What’s good about this App is that even if the App is closed, you will still receive the push alerts. Other great features include Real-time status for gates, delays and cancellations, syncing with your phone’s calendar, review weather radar and forecasts, and the latest version also supports multitasking on iOS4. Wow!
9. My Eyes Only 007 in name, 007 in nature, this £4.99 app from Software Ops is useful for travellers or for those who want to keep a record of personal data. Until retailers, airlines, bus terminals, and any other place where you need a credit card lets us use a phone as a form of ID, we’ll all be carrying around plenty of plastic; or, using new technology you can store all of your credit card details, passwords, and logins securely on your iPhone and save a very cluttered wallet! With an encryption level that, (according to the developer) is so strong, it needed U.S. Government Approval for Export, you can be confident that nobody else will be able to steal this information.
10. Dragon Dictation If you don’t have a personal assistant to do the typing for you, (and, let’s face it, who can afford a PA at the moment?!) then give this free App a try. Dragon dictation is an easy-to-use voice recognition application, which you can use for voice-to-text transcriptions that may be sent as SMS, Email, or pasted into any application using the clipboard. Another feature we particularly liked was being able to update twitter and Facebook status via voice instead of typing. The general feedback on this app is mixed, like much other voice recognition software the accuracy will very much depend on how you speak and pronounce the words. Jack did put this app to test and you can see for yourself the level of accuracy he achieved.